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Overview
Data privacy

Data privacy policy of DEOS AG

We thank you for visiting our website and would like to familiarize you with our online data privacy principles.

As a matter of principle, the protection of your privacy is of the utmost importance to DEOS AG. Therefore, compliance with the legal provisions on data privacy is a matter of course for us. Furthermore, it is important to us that you know at all times when we store which data and how we use it.

I. Responsible

For these and all other questions on the subject of personal data, you can contact us as the controller within the meaning of the GDPR at any time at the following contact address:

DEOS AG
Birkenallee 76
48432 Rheine
Tel: +49 5971 91133-0
info@deos-ag.com

Data Protection Officer

You can also contact the DEOS AG data protection officer at the following address for all matters relating to the protection of your personal data:

Data Protection Officer
microPLAN IT System House GmbH
Spatzenweg 2
48282 Emsdetten
Tel: +49 2572 9365-77
Email: Datenschutz@microplan.de

II. collection of personal data and the nature and purpose of their use

We process personal data.

According to Art. 4 No. 1 DSGVO, personal data is any information relating to an identified or identifiable natural person.

We collect and process the following data:

  • Inventory data (e.g., names, addresses),
  • Contact details (e.g. phone number, e-mail),
  • Content data (e.g. text input),
  • Usage data (e.g. web pages visited, interest in content, access times),
  • Meta/communication data (e.g. device information, IP addresses).

1. provision of the website for informational use

The use of our website is usually possible without providing personal data. In the case of purely informational use of the website – if you do not register anywhere and do not send us any form data – we only collect the data that your browser transmits to us for technical reasons. These are:

  • IP address
  • Date and time of the request
  • Time zone difference from Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access status/HTTP status code
  • Data volume transferred in each case
  • Web page from which the request comes
  • Operating system and its interface
  • Browser type
  • Language and version of the browser software.

We do not combine this data with other data sources. However, we reserve the right to check this data retrospectively if we become aware of specific indications of unlawful use. We store this data in the server log files until their automated deletion in accordance with legal requirements.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to secure our information technology systems. The collection of this data is based on Art. 6 para. 1 p. 1 lit. f GDPR.

2. contact

When using our contact forms or when contacting us by e-mail or telephone, the data you provide there (e.g. name, telephone number, e-mail address, date and time of contact) will be stored by us.

The data collected in this context will be used to process your questions and will be deleted after storage is no longer required. If there are legal retention periods, storage will be restricted accordingly.

Data processing for the purpose of contacting us is carried out in accordance with Art. 6 para. 1 p. 1 lit. a DSGVO on the basis of your voluntarily given consent or according to Art. 6 para. 1 p. 1 lit. b DSGVO, provided that your request is related to the performance of a contract or is necessary for the performance of pre-contractual measures.

3. use of the DEOS portal

On our website, our customers can register for the DEOS portal by providing personal data (activation partner area). In the DEOS Portal we provide certain content such as the DEOS software products or extensive information about our hardware and software products.

We collect the following data during the registration process: company, name and e-mail address. Additional information can be stored optionally.

After manual activation, all registered employees of our customers can access the portal of their company and the employee data stored there.

Users may have individual registrations for their company manually corrected or cancelled by DEOS AG at any time upon request.

We process your personal data in accordance with Art. 6 para. 1 p. 1 lit. b GDPR.

Within DEOS AG, download statistics on user behavior are collected in accordance with Art. Art. 6 para. 1 p. 1 lit. f DSGVO to be able to help you with technical questions. The data will not be passed on to third parties.

The data is deleted when storage is no longer necessary and legal retention periods do not prevent deletion.

4. cookies

Our website uses cookies that are stored on your computer. Cookies do not harm your computer and do not contain viruses. Only the data that is automatically transmitted via your browser is recorded.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. On the other hand, we use temporary cookies to record information about computers that repeatedly access our website. These cookies allow us to recognize your browser on your next visit. The cookies are automatically deleted after a specified duration, which may differ depending on the cookie. You can also delete these cookies yourself in your browser.

We collect this data in anonymous form, do not store it together with other personal data and use it exclusively to make our offer more user-friendly, effective and secure.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases. You can exclude the acceptance of cookies for certain cases or generally as well as activate the automatic deletion of cookies when closing the browser.

Cookies that are required to carry out the electronic communication process are stored on the basis of Art. 6 para. 1 p. 1 lit. f DSGVO stored.

It is also possible to use the offers of our websites without cookies. However, we cannot guarantee that you will be able to use all the functions of this website in every case.

5. web analysis with Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc (https://www.google.de/intl/de/about/) (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter “Google”). The statistics of this service are used to analyze the use of our website and to improve the website. Google Analytics uses cookies, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website such as

  • Browser type/version,
  • operating system used,
  • Referrer URL (the previously visited page),
  • Host name of the accessing computer (IP address),
  • Time of the server request,

are usually transferred to a Google server in the USA and stored there. In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. For these cases, Google has submitted to the EU-US Privacy Shield agreement. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The legal basis for this is Art. 6 para.1 S.1 lit. f GDPR. The IP address transmitted by your browser as part of Google Analytics is not merged with other data from Google. The IP addresses are anonymized so that an assignment is not possible (IP masking).

For more information about the EU-US Privacy Shield agreement, please visit https://www.privacyshield.gov/EU-US-Framework.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plug-in available at the following link (https://tools.google.com/dlpage/gaoptout?hl=en).

Furthermore, you can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie is set, which prevents the collection of your data during future visits to this website:

Deactivate Google Analytics

For more information on terms of use and data privacy, please visit http://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies.

We would like to point out that on this website Google Analytics has been extended by the code “anonymize_ip” to ensure anonymized collection of IP addresses (so-called IP masking).

6. google ads conversion tracking

In order to statistically record the use of our website and to evaluate it for the purpose of optimizing our website for you, we also use Google Conversion Tracking. Google Ads sets a cookie on your computer if you have accessed our website via a Google ad.

These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of the AdWords customer’s website and the cookie has not yet expired, Google and the customer can recognize that the user clicked on the ad and was redirected to this page.

Each Ads client receives a different cookie. Cookies can therefore not be tracked through Ads clients’ websites. The information collected using the conversion cookie is used to create conversion statistics for Ads customers. Ads clients learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information with which users can be personally identified. The legal basis for this is Art. 6 para.1 S.1 lit. f GDPR

If you do not wish to participate in the tracking procedure, you can also refuse the setting of a cookie required for this – for example, by means of a browser setting that generally deactivates the automatic setting of cookies. You can also disable cookies for conversion tracking by setting your browser to block cookies from the “www.googleadservices.com” domain. Google’s data privacy policy on conversion tracking can be found here(https://services.google.com/sitestats/de.html).

7. google maps

On this website we use the offer of Google Maps, a service of Google Inc.(https://www.google.de/intl/de/about/)(Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter “Google”). This allows us to show you interactive maps directly in the website and enables you to use the map function comfortably.

By visiting the website, Google receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under “Collection of personal data when visiting our website” is transmitted. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data is directly assigned to your account. If you do not want the assignment with your profile at Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) for the provision of tailored advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.

For more information on the purpose and scope of data collection and its processing by the plug-in provider, please refer to the data privacy policy and terms of use of the provider https://www.google.com/intl/de_de/help/terms_maps.html.

There you will also receive further information about your rights in this regard and setting options for protecting your privacy: http://www.google.de/intl/de/policies/privacy.

Google also processes your personal data in the US and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

8. addSearch

The search function “AddSearch” is embedded on our web pages to simplify the use of our offer. The provider is AddSearch Oy, Töölönkatu 4, FI- 00100 Helsinki, Finland (Email: info@addsearch.com). On the basis of Art. 6 para. 1 p. 1 lit. f DSGVO, your browser transmits personal data (IP address) to AddSearch. The protection of personal data when processed in Europe and in countries outside the European Economic Area is ensured by AddSearch Oy through standard contractual clauses or other similar agreements. The data is deleted as soon as the purpose of its collection has been fulfilled.

For more information, please visit: https://www.addsearch.com/privacy/

9. newsletter / eMailChef

Insofar as you have given your consent in accordance with Art. 6 para. 1 p. 1 lit. a DSGVO, we will use your personal data to send you our newsletter on a regular basis. For the receipt of the newsletter, the specification of an e-mail address is sufficient, further data can be given optionally, e.g. to be able to address you personally. The content of the newsletter is up-to-date information on DEOS AG products, the company, trade fairs, events and customer events. Our newsletter is sent via the technical service provider eMailChef (operated by Bindig Media GmbH, Albert-Schweitzer-Str. 11, 09116 Chemnitz, Germany) to whom we pass on the data you provided when registering for the newsletter. This disclosure is made in accordance with Art. 6 para. 1 p. 1 lit. f DSGVO and serves the use of a promotional, secure and user-friendly newsletter system. We store your data as long as your subscription to the newsletter is active. In order to continuously improve our offer, we evaluate the click behavior of newsletter recipients. Thereby we can see which links are interesting for you. You can object to the data processing by unsubscribing from the newsletter. Unsubscribing is possible at any time, for example via a link at the end of each newsletter. Alternatively, please feel free to email your request to newsletter@deos-ag.com at any time.

You can find the provider’s data privacy policy here: https://www.emailchef.de/datenschutzerklaerung/

In order to be able to ensure that no mistakes have been made when entering the e-mail address, we use the so-called double opt-in procedure: After you have entered your e-mail address in the registration field, we will send you a confirmation link. Only when you click on this confirmation link, your e-mail address will be added to our distribution list.

10. newsletter & marketing information / HubSpot

If you would like to receive our newsletter with regular information about our offers and products or other marketing content, we require your e-mail address, your first and last name, and your title.
We use the so-called double opt-in procedure for sending marketing information. This means that we will only send you our content by email once you have explicitly confirmed that you consent to us sending you marketing information. In the first step, you will receive an e-mail with a link that you can use to confirm that you want to receive future newsletters as the owner of the corresponding e-mail address. With the confirmation you give us your consent according to Art. 6 para. 1 lit. a DSGVO that we may use your personal data for the purpose of sending the requested information.
When registering for the newsletter, we store, in addition to the e-mail address required for sending, the IP address through which you registered for the newsletter, as well as the date and time of registration and confirmation, in order to be able to track possible misuse at a later date. The legal basis for this is our legitimate interest in accordance with. Art. 6 par. 1 lit. f GDPR.
You can unsubscribe from the newsletter at any time via the link included in each newsletter or by sending an e-mail to the responsible person named above. After unsubscribing, your e-mail address will be deleted from our newsletter distribution list immediately, unless you have expressly consented to the continued use of the collected data or the continued processing is otherwise permitted by law.
Our e-mail information is sent via a technical service provider, to whom we pass on the data you provided when registering for the newsletter. We have concluded an order processing contract with our e-mail service provider in which we oblige him to protect our customers’ data and not to pass it on to third parties.
Service Provider: Hubspot
Address: HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild St, North Dock, Dublin, D01 R8H7 Dublin (Headquarters: USA).
Data privacy policy: https://legal.hubspot.com/de/privacy-policy

Since there is a transfer of personal data to third countries (e.g. the USA), further protection mechanisms are required to ensure the level of data privacy of the GDPR. To ensure this, we have concluded standard data privacy clauses with the provider pursuant to Art. 46 Para. 2 lit. c GDPR agreed. These oblige the recipient of the data in the third country to process the data in accordance with the level of protection in Europe. In cases where this cannot be ensured even by this contractual extension, we will endeavor to obtain additional regulations and commitments from the recipient in the third country.
The service provider uses on the basis of your consent acc. Art. 6 par. 1 lit. a DSGVO the information from the newsletter registration for the dispatch and statistical evaluation of the marketing information on our behalf. For evaluation purposes, the e-mails sent contain so-called web beacons or tracking pixels, which are single-pixel image files stored on our website. This makes it possible to determine whether an e-mail message has been opened and which links, if any, have been clicked. Conversion tracking can also be used to analyze whether a predefined action (e.g. purchase of a product on our website) has taken place after clicking on the link in the newsletter. In addition, technical information is collected (e.g. time of retrieval, IP address, browser type and operating system). This data is used exclusively for statistical analysis of newsletter campaigns. The results of these analyses can be used to better adapt future newsletters to the interests of the recipients.
If you wish to revoke your consent to data analysis for statistical evaluation purposes, you must unsubscribe from the newsletter.

11. hubspot web analytics

We use Hubspot on our website for marketing activities. We use this integrated software solution for our own marketing, lead generation and customer service purposes. These include email marketing, which governs the sending of newsletters as well as automated mailings, social media publishing and reporting, contact management such as user segmentation and CRM, landing pages and contact forms.
Hubspot uses cookies, which are small text files that are stored locally in the cache of your web browser on your terminal device and allow an analysis of your use of the website by us. Hubspot analyzes the information collected (e.g., IP address, geographic location, browser type, length of visit, and pages viewed) on our behalf so that we can generate reports about the visit and the pages viewed. Information collected through Hubspot and the content of our website is stored on servers of Hubspot’s service providers. Such processing of your data is based on your consent pursuant to Art. 6 para. 1 lit. a GDPR.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected.
You can permanently object to the collection of data by Hubspot and the setting of cookies by preventing the storage of cookies accordingly through your browser settings.
Service Provider: Hubspot
European branch: HubSpot Ireland Limited at 2nd Floor 30 North Wall Quay, Dublin 1, Ireland.
Address USA: HubSpot, Inc., 25 First St., 2nd floor, Cambridge, Massachusetts 02141, USA
Data privacy policy: https://legal.hubspot.com/de/privacy-policy

We have concluded an order processing agreement with the provider in accordance with Art. 28 DSGVO and with standard data privacy clauses in accordance with Art. 28 DSGVO. Art. 46 par. 2 lit. c GDPR to ensure an adequate level of data privacy. For more information, please refer to the “Newsletter & Marketing Information” section of this data privacy policy.

12. applications

You can apply by email at bewerbung@deos-ag.com or by using our application form to a job posting on our website. We process the personal data of applicants for the purpose of handling the application process in accordance with. Art. 6 par. 1 p. 1 lit. b (if applicable lit. f) DSGVO and § 26 para. 1 BDSG-new. Any further processing will not take place or will only take place with your consent.

 

By submitting an application on our careers page, you are expressing your interest in pursuing employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.

In particular, the following data is collected:

Salutation

Name (first as well as last name)
E-mail address
Phone number
Your message to us

You also have the option of uploading meaningful documents such as a cover letter, your resume and references. This may contain further personal data such as date of birth, address, etc.
Only authorized employees from the HR department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.

 

Disclosure of data to third parties
The data transmitted as part of your application will be encrypted and stored in a database. This database is operated by perview systems gmbh, which provides personnel administration and applicant management software(https://perview.de/impressum/). In this context, Perview is our processor according to Art. 28 DS-GVO. The basis for the processing in this case is a contract for commissioned processing between us as the controller and perview systems gmbh. Information on the handling of data privacy at perview systems gmbh can be found at https://perview.de/datenschutz/.

13. safety

If you call up pages and files within this offer and are asked to enter data about yourself, the transmission via the Internet is secured via SSL encryption. However, this does not automatically apply to the content of other websites that you can access via links. We do not assume any responsibility for this.

As a precaution, we would like to point out that we never request confidential data such as account or customer number, PIN or password by e-mail, telephone or SMS, or ask for these data to be returned or entered, or for access data to be entered directly.

14. social media

I. General use of PlugIns

We currently use the following social media plug-ins on our websites:

  • LinkedIn
  • Xing
  • YouTube
  • Twitter

We use the so-called 2-click solution. This means that when you visit our site, in principle no personal data is passed on to the providers of the plug-ins, which you can recognize by the marking on the respective field with the logo of the provider. Only when you click on one of the plug-ins, personal data is automatically transmitted to the provider of the plug-in and stored there – as far as it concerns US providers, in the USA. We have no influence on the data collected and the data processing, nor are we aware of the full scope of the data collection, the use by the PlugIn provider or the storage periods. Since the plug-in provider collects data in particular via cookies, we recommend that you delete all cookies before clicking on a provider’s logo.

When you activate a social media plug-in, the plug-in provider receives the information that you have accessed the corresponding page of our website. The following data is transmitted: IP address, date and time of access, history of the visit. In the case of Xing, according to the provider in Germany, only an anonymized IP address is collected. This is done regardless of whether you have an account with this plug-in provider and are logged in there.

If you are logged in to the plug-in provider, this data is directly assigned to your account. If you click the activated button and link to the page, for example, the plug-in provider also stores this information on your user account and shares this publicly with your contacts. If you do not want the assignment with your profile at the PlugIn provider, you must log out from the provider before activating the button.

A plug-in provider stores collected data as user profiles. They are used for market research and advertising. You have the right to object to the creation of user profiles vis-à-vis the provider of the respective plug-in. With the use of plug-ins, we want to optimize our website and our offer and make it more interesting for the user. The legal basis for the use of PlugIns is Art. 6 para. 1 S.1 lit. f GDPR.

 

II. Use of the LinkedIn PlugIn

Information on data collection and processing as well as on the protection of your personal rights by LinkedIn can be found in the provider’s data privacy policy. We provide the contact details as well as the data privacy information as follows:

LinkedIn Coporation, 2029 Stierlin Court, Mountain View, CA 94043, USA; https://www.linkedin.com/legal/privacy-policy.

 

III. use of the XING plugIn

Our website uses functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our pages containing XING functions is called up, a connection to XING servers is established. As far as we are aware, no personal data is stored in the process. In particular, no IP addresses are stored or usage behavior evaluated. For further information on data privacy and the XING Share button, please refer to XING’s data privacy policy at: https://www.xing.com/app/share?op=data_protection.

 

IV. Use of the YouTube PlugIn

Our website uses plug-ins from the YouTube site operated by Google. The operator of the pages is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of our pages equipped with a YouTube plug-in, a connection to YouTube’s servers is established. This tells the YouTube server which of our pages you have visited.

If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

For more information on the handling of user data, please see YouTube’s data privacy policy at: https://policies.google.com/privacy?hl=de&gl=de

For more information about the EU-US Privacy Shield agreement, please visit https://www.privacyshield.gov/EU-US-Framework.

 

V. Use of Twitter

Twitter components are integrated on this website. The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

Twitter always receives information via the Twitter component that the data subject has visited our website if the data subject is logged into Twitter at the same time as calling up our website; this takes place regardless of whether the data subject clicks on the Twitter component or not. If the data subject does not want this information to be transmitted to Twitter, he or she can prevent the transmission by logging out of his or her Twitter account before accessing our website.

Twitter’s applicable data privacy policy is available at https://twitter.com/privacy?lang=de.

15. rights of the data subjects

You have the right to request confirmation as to whether data in question is being processed and to information about this data, as well as further information and a copy of the data in accordance with Art. 15 DSGVO.

You have accordingly. Art. 16 DSGVO the right to request the completion of the data concerning you or the correction of incorrect data concerning you.

In accordance with Article 17 of the GDPR, you have the right to demand that the data in question be deleted without delay, or alternatively, in accordance with Article 18 of the GDPR, to demand restriction of the processing of the data.

You have the right to request from the controller information about the recipients to whom the controller has communicated a rectification, erasure or restriction of the processing of your personal data in accordance with Art. 19 DSGVO

You have the right to request to receive the data concerning you that you have provided to us in accordance with Article 20 of the GDPR and to request its transfer to other data controllers.

You also have a right of appeal to a supervisory authority pursuant to Art. 77 DSGVO.

16. right of withdrawal

You have the right to withdraw your consent at any time with effect for the future in accordance with. Art. 7 par. 3 DSGVO to revoke. For this purpose, an informal message by e-mail to us is sufficient. The revocation of consent shall not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

17. right of objection

You may object to the future processing of data relating to you in accordance with Art. 21 DSGVO at any time. The objection can be made in particular against processing for purposes of direct advertising.

18. deletion of data

The data processed by us will be deleted or restricted in its processing in accordance with Articles 17 and 18 DSGVO. Unless expressly stated within the scope of this data privacy declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention obligations. If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law.

19 Scope of this data privacy policy

This data privacy policy applies to all web presences under the URL www.deos-ag.com and is valid as of May 2019.