Data Privacy Statement of DEOS AG

We thank you for visiting our website and would like to introduce you to our online data privacy principles.

DEOS AG treats the protection of your privacy with the utmost importance. This is why compliance with legal provisions on data privacy is a matter of course. In addition, it is important for us that you know at all times when and where we store your data and how we use it.

I. Responsible party (controller)

As the responsible party (controller) of this website as defined by the GDPR, you can consult us at any time about this and all other queries concerning personal data at the contact address below:

DEOS AG
Birkenallee 76
48432 Rheine, Germany
Tel: +49 5971 91133-0
info@deos-ag.com

 Data Protection Officer

You can also contact the Data Protection Officer of DEOS AG in all matters concerning the topic of protection of your personal data, at the following address:

Data Protection Officer
microPLAN IT-Systemhaus GmbH
Spatzenweg 2
48282 Emsdetten, Germany
Tel: +49 2572 9365-77
E-mail: Datenschutz@microplan.de

II. Collection of personal data, as well as the nature and purpose of their use

We process personal data.

According to Article 4(1) GDPR, personal data is all information relating to an identified or identifiable natural person.

We collect and process the following data:

  • User data (e.g. names, addresses),
  • Contact data (e.g. telephone number, e-mail),
  • Content data (e.g. text entries),
  • Use data (e.g. web pages visited, interest in content, access times),
  • Metadata/communication data (e.g. device information, IP addresses).

1. Provision of the website for informational use

Use of our website is usually possible without providing personal information. For purely informational use of the website – if you do not register anywhere and do not send us any form data – we only collect data that your browser transfers for technical reasons. These data include:

  • ID address
  • Date and time of the inquiry
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • In each case the volume of data transmitted
  • Website from which the request comes
  • Operating system and its interface
  • Browser type
  • Language and version of the browser software.

We do not combine this data with other data sources. We do, however, reserve the right to subsequently check this data, if we receive specific indications suggesting illegal use. We save this data in the server log files until the data is automatically deleted, in accordance with statutory regulations.

Data is stored in log files to ensure the functionality of the website. The data is also used by us to optimise the website and to safeguard our IT systems. Collection of this data occurs on the basis of Article 6(1)(1)(f) GDPR.

2. Contact

When using our contact form or if contacting us via e-mail or telephone, we store the data that you share via e-mail or telephone (e.g. name, telephone number, e-mail address, date and time of the contact).

The data that accrues in this context will be used to process your questions and will be deleted after storage is no longer necessary. If legal retention periods exist, storage will be restricted accordingly.

Data processing for the purposes of entering into contact with us occurs in accordance with Article 6(1)(1)(a) GDPR on the basis of your voluntarily granted consent, or in accordance with Article 6(1)(1)(b) GDPR if your inquiry is associated with fulfillment of a contract or required for execution of pre-contractual measures.

3. Use of the Partner Portal

On our website our customers can register for the DEOS Partner Portal by specifying personal data (activation in the Partner Section). In the DEOS Partner Portal we make specific content available, such as the DEOS software products, or extensive information concerning our hardware and software products.

We collect the following data as part of the registration process: company, name and e-mail address. Optionally, additional information can be stored.

After manual activation all registered employees of our customers can access the portal of their company and the employee data stored there.

On request, users can have individual registrations for their company manually corrected or cancelled by DEOS AG at any time.

We process your personal data in accordance with Article 6(1)(1)(b) GDPR.

Within DEOS AG, download statistics concerning user behaviour are generated in accordance with Article 6(1)(1)(f) GDPR, in order to help you with technical questions. The data is not made available to third parties.

Deletion of the data occurs when storage of the data is no longer required and statutory retention periods do not prevent deletion.

4. Cookies

Our website uses cookies that are stored on your computer. Cookies do not damage your computer and do not contain any viruses. They only collect the data that is automatically transmitted by your browser.

Most of the cookies we use are so-called session cookies. They are automatically deleted after you leave our site. We also use temporary cookies to collect information about computers that repeatedly access our website. These cookies enable us to recognize your browser during your next visit. The cookies are automatically deleted after a specified period that may vary depending on the cookie. You can also delete these cookies in your browser yourself.

We collect this data in an anonymised form; we do not store it together with other personal data and we only use this data to make our offering more user-friendly, more effective and more secure.

You can configure your browser so that you are notified if cookies are set and only allow cookies in individual cases. You can refuse to accept cookies for specific cases, or refuse to accept any cookies, and you can activate automatic deletion of the cookies when you close your browser.

Cookies that are required for execution of the electronic communication process are stored on the basis of Article 6(1)(1)(f) GDPR.

You can also use the offerings on our web pages without cookies. We cannot, however, ensure that you can use all the functions of this website in every case.

5. Web analysis with Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (https://www.google.de/intl/de/about/) (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter “Google”). The statistics of this service are used to analyse the use of our website and to improve the website. Google Analytics uses so-called cookies, text files that are stored on your computer, that allow an analysis of your use of the website. The information concerning your use of this website generated by the cookie, such as:

  • Browser type/version
  • Operating system used
  • Referrer URL (the page previously visited)
  • Host name of the accessing computer (IP address)
  • Time of the server request

are generally transmitted to a server of Google in the USA and stored there. However, if IP anonymisation is activated on this website, your IP address will first be shortened by Google within member states of the European Union or in another member state that is party to the European Economic Area Agreement. Only in exceptional cases will the complete IP address be transmitted to a server of Google in the USA and shortened there. In these cases, Google is subject to the EU-US Privacy Shield Agreement. On behalf of the operator of this website, Google will use this data to analyse your use of the website, to prepare reports on website activities and to provide additional services associated with website use and Internet use for the website operator. The legal basis for this is Article 6(1)(1)(f) GDPR. The IP address transmitted from your browser as part of Google Analytics is not combined with other data from Google. The IP addresses are anonymised so that an assignment is not possible (IP masking).

Detailed information concerning the EU-US Privacy Shield Data Protection Agreement is provided at https://www.privacyshield.gov/EU-US-Framework.

You can also prevent collection of the data generated by the cookie and data related to your use of the website (incl. IP address), as well as the processing of this data on the part of Google by downloading and installing the browser plug-in available via the following link (https://tools.google.com/dlpage/gaoptout?hl=de).

Moreover, you can prevent collection of your data on the part of Google Analytics by clicking the following link. An opt-out cookie will be set that prevents collection of your data at future visits to this website:

Deactivate Google Analytics

Detailed information concerning the terms of use and data privacy is provided at http://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies.

Please note that on this website, Google Analytics has the extension “anonymise_ip” to ensure anonymised collection of IP addresses (so-called IP masking).

6. Google Ads conversion tracking

To collect statistics concerning the use of our website and to evaluate these statistics for the purpose of optimising our website, we also use Google conversion tracking. In this regard a cookie will be set on your computer by Google AdWords, if you access our website via a Google ad.

These cookies lose their validity after 30 days and are only used for personal identification. If the user visits specific pages of the website of the AdWords customer and the cookie has not yet expired, Google and the customer can recognise that the user has clicked on the ad and was transferred to this page.

Each AdWords customer receives another cookie. Consequently cookies cannot be tracked by websites of AdWords customers. The information obtained with the aid of the conversion cookies is used to create conversion statistics for AdWords customers who have chosen conversion tracking. The AdWords customers learn the total number of users, who have clicked on their ad and who have been redirected to a page provided with a conversion tracking tag. However, they do not receive any information that can personally identify the users. The legal basis for this is Article 6(1)(1)(f) GDPR.

If you do not want to take part in the tracking procedure, you can refuse the setting of a cookie required for this purpose in the browser settings, which deactivates the automatic setting of all cookies. You can also deactivate cookies for conversion tracking by setting your browser so that cookies from the “www.googleadservices.com” domain are blocked. Google’s Data Privacy Notice concerning conversion tracking is provided here (https://services.google.com/sitestats/de.html).

7. Google Maps

On this website we use the Google Maps offering, a service of Google Inc. (https://www.google.de/intl/de/about/) (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter “Google”). With this service we can display interactive maps directly on the website and offer convenient use of the map function.

Through the visit to the website, Google obtains the information that you have accessed the appropriate sub-page of our website. In addition the data cited under “Collection of personal data when visiting our website” will be transmitted. This occurs regardless of whether Google provides a user account, through which you are logged in, or whether a user account does not exist. If you are logged in at Google, your data will be assigned directly to your account. If you do not desire the link with your profile at Google, you must log out before activation of the button. Google stores your date as use profiles and uses your data for purposes of advertising, market research and/or keeping its website design in-line with market requirements. Such an evaluation particularly occurs (even for users that are not logged in) for provision of demand-oriented advertising and to inform other users of the social network of your activities on our website. You have the right to object to the formation of these user profiles; you must contact Google to exercise this right.

Additional information concerning the purpose and scope of the data collection and its processing through the plug-in provider is available in the data privacy statements and terms of use of the provider  https://www.google.com/intl/de_de/help/terms_maps.html .

Here you will also obtain additional information concerning your rights in this regard and the settings for protection of your privacy: http://www.google.de/intl/de/policies/privacy.

Google also processes your personal data in the USA and is subject to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

8. AddSearch

The search function “AddSearch” is embedded on our web pages in order to simplify the use of our Internet offering. The provider is AddSearch Oy, Töölönkatu 4, FI- 00100 Helsinki, Finland (E-mail: info@addsearch.com). The transmission of your personal data (IP address) to AddSearch is pursuant to Art. 6 Para. 1 S. 1 lit. f GDPR. AddSearch Oy guarantees the protection of personal data during processing in Europe and in countries outside the European Economic Area through standard contractual clauses or other similar agreements. The data will be deleted as soon as it is no longer necessary to achieve the purpose of its collection

Further information is available at: https://www.addsearch.com/privacy/

9. Newsletter / Mailchimp

If you have granted your express consent in accordance with Article 6(1)(1)(a) GDPR, we will use your personal data to regularly send you our newsletter. To receive the newsletter, specification of an e-mail address is sufficient, other data can be optionally provided, for example to enable us to address you personally.

The newsletter contains up-to-date information about the products of DEOS AG, the company, trade fairs, events and customer presentations.

Our newsletter is sent via the technical service provider

Mailchimp (Operated by The Rocket Science Group LLC, State of Georgia, United States) to whom we forward your data that was provided when you subscribed to the newsletter. This forwarding occurs in accordance with Article(6)(1)(1)(f) GDPR and occurs pursuant to our legitimate interest in using a secure and user-friendly newsletter system that is effective in advertising.

We store your data for as long as your newsletter subscription is active.

In order to constantly improve our offer, we evaluate the click behaviour of the newsletter recipients. This allows us to see which links are of interest to you.

You can object to the data processing by unsubscribing from the newsletter.

It is possible to unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you can also send your unsubscribe request at any time by e-mail to newsletter@deos-ag.com.

To ensure that no errors were made when entering the e-mail address, we use the so-called double opt-in procedure: After you have entered your e-mail address in the registration field, we will send you a confirmation link. Your e-mail address will not be added to our mailing list, until you click this confirmation link.

10. Applications

You can apply for a job posting on our website by sending an e-mail to bewerbung@deos-ag.com or via our application form. We process the personal data of applicants for the purpose of transacting the application procedure pursuant to Article 6(1)(1)(b) (and (f) where appropriate) GDPR and Section 26(1) BDSG (new). Further processing does not takes place without your consent.

If an employment contract is concluded with an applicant, we process the transmitted data for the purpose of administering the employment relationship in accordance with the statutory provisions.

If an employment contract is not concluded, the application documents are automatically deleted six months after notification of the rejection decision, unless deletion conflicts with other legitimate interests of the processing officer. Other legitimate interests as referred to here may be, for example, burden of proof in proceedings under the German General Equal Treatment Act (AGG).

In the event of revocation, your application can no longer be considered for the application procedure.

11. Security

If you access pages and files within this offering and are asked to enter data about yourself, these data are securely transmitted over the Internet using SSL encryption. However this does not automatically apply to the content of other websites that you can access via links. We assume no responsibility for this.

As a precautionary measure, we would like to point out that we never request confidential data, such as account number or customer number, pin number or password by e-mail, telephone or SMS texts, nor do we ask you to return or specify these data or to directly enter access data.

12. Social media

I. General use of plug-ins

We use the following social media plug-ins on our websites:

  • LinkedIn
  • Xing
  • YouTube
  • Twitter

Here, we use a 2-click solution. This means that when you visit our website, no personal data is transmitted to the plug-in providers. This you can recognize by the marking on the respective field with the provider logo. Personal data will only be automatically transmitted to the plug-in provider and stored there – in America, if it is a US provider – after you have clicked the provider’s plug-in. We have no influence on the collected data and the data processing. Also we are not aware of the full extent of the data collection, the data usage by the plug-in provider or the storage periods. Since the plug-in provider collects the data, in particular via cookies, we recommend deleting all cookies before clicking a provider’s logo.

If you activate a social media plug-in, the plug-in provider obtains the information that you have accessed the respective page of our website. The following information is transmitted: IP address, data and time of access and the course of your visit. If you activate Xing, however, the data is only collected anonymously, according to the information supplied by the provider in Germany. This is the case, regardless of whether you have an account with this plug-in provider and are logged in there.

If you are logged in at the plug-in provider, this data is directly associated with your account. If you click the activated button and link the page, for example, the plug-in provider also saves this information to your user account and publicly shares it with your contacts. If you do not want the data to be assigned to your profile with the plug-in provider, you must log out at the provider before activating the button.

A plug-in provider saves collected data as a user profile, It is used for market research and advertising. You have a right to object to the creation of the user profile with the provider of the respective plug-in. By using plug-ins, we want to optimise our website and offering, as well as make it more interesting for the user. The legal basis for the use of plug-ins is Article 6(1)(1)(f) GDPR.

II. Use of the LinkedIn plug-in

You can obtain information concerning data collection and processing, as well as protection of your personal rights on the part of LinkedIn, in the data privacy statements of this provider. The contact details and links to the privacy notices are shown below:

LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA; https://www.linkedin.com/legal/privacy-policy.

III. Use of the XING plug-in

Our website uses functions of the XING network; the provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. When visiting one of our pages that contains functions from XING, a connection is established to servers of XING. To the best of our knowledge, this personal data is not saved. In particular, IP addresses are not saved, nor is use behaviour analysed. You can find additional information about data protection and the Share Button in the data protection statement from XING at: https://www.xing.com/app/share?op=data_protection.

IV. Use of the YouTube plug-in

Our website uses plug-ins from the YouTube website operated by Google. The website is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of our pages with a YouTube plug-in, a connection is established to the servers of YouTube. In doing so, the YouTube server receives information concerning which of our pages you have visited.

When you are logged in to your YouTube account, you enable YouTube to directly assign your surfing behaviour to your personal profile. You can prevent this by logging out of your YouTube account.

You can find additional information about handling user data in the data privacy statement of YouTube at: https://policies.google.com/privacy?hl=de&gl=de

Detailed information concerning the EU-US Privacy Shield Data Protection Agreement is provided at https://www.privacyshield.gov/EU-US-Framework.

V. Use of Twitter

Components of Twitter are integrated on this website. The operating company of Twitter is Twitter, Inc. 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

Via the Twitter component Twitter always obtains information that the data subject has visited our website, if the data subject is simultaneously logged in with Twitter at the time the data subject accesses our website; this occurs regardless of whether or not the data subject has clicked the Twitter component. If transmission of this information to Twitter is not desired by the data subject, the data subject can prevent the transmission by logging out of his/her Twitter account before accessing our website.

The applicable privacy provisions of Twitter can be accessed at https://twitter.com/privacy?lang=de.

13. Rights of the data subject

In accordance with Article 15 GDPR, you have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data.

In accordance with Article 16 GDPR you have the right to demand completion of the data that concerns you or correction of the incorrect data that concerns you.

In accordance with Article 17 GDPR you have the right to demand that the relevant data be deleted without delay or, alternatively to demand a restriction on the processing of the data in accordance with Article 18 GDPR.

You have the right to demand information from the controller concerning the recipients to whom the controller has communicated a rectification, cancellation or restriction of the processing of your personal data in accordance with Article 19 GDPR.

You have the right to demand to receive the data concerning you that you have provided to us in accordance with Article 20 GDPR and to request that it be transferred to other controllers.

You have a right to appeal to a supervisory authority in accordance with Article 77 GDPR.

14. Right of revocation

You have the right to revoke your consent at any time with effect for the future in accordance with Article 7(3) GDPR. An informal e-mail to us suffices for this purpose. Revocation of consent does not affect the legality of the processing that occurred based on the consent up to the time of revocation.

15. Right of objection

You can object at any time to the future processing of the data concerning you in accordance with Article 21 GDPR. In particular, you can object to the processing of your data for the purposes of direct marketing.

16. Deletion of data

The data processed by us will be deleted or their processing will be restricted in accordance with Article 17 and 18 GDPR. Unless expressly stated in this Data Privacy Statement, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain these data. If the data are not deleted because they are required for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be stored for commercial reasons or tax reasons.

17. Scope of this Data Privacy Statement

This Data Privacy Statement applies to the entire web presence under the URL www.deos-ag.com and is dated May 2019.